Position Overview
We are looking for a motivated and detail-oriented individual eager to support general business office operations. Strong organizational skills, proficiency in SAGE 100 Contractor, Microsoft Office Suite, and excellent communication abilities for handling clerical tasks, client & vendor inquiries, and team coordination. The ideal candidate will need general awareness of business office activities that we will build upon with training to become proficient in supporting our area specialist (purchasing, receivable, and payables).
Key Responsibilities
- Financial Support (Accounts Receivable & Accounts Payable):
- Assisting with accounts receivable tasks: preparing invoices, processing customer payments, and maintaining accurate client account records
- Supporting accounts payable processes: receiving and matching vendor invoices, preparing payment batches, and tracking expenses
- Reconciling basic financial records and assisting with month-end close tasks under supervision
- Purchasing & Procurement:
- Processing purchase orders and vendor requisitions
- Managing office and operational supply ordering
- Coordinating with vendors and tracking deliveries
- General Administrative & Office Support:
- Front desk reception, visitor greeting, and customer/client inquiries
- Mail processing, scanning, filing, and records management
- Data entry, spreadsheet maintenance (Excel), and basic reporting
- Scheduling meetings, managing calendars, and coordinating appointments
- Maintaining office organization and inventory
- Provide general support to ensure smooth daily business office operations
- Learn and adhere to company procedures, compliance standards, and confidentiality policies
- Work closely with the Office Specialist for training, guidance, and escalation of complex items
You will receive structured training during the first 6–8 weeks, with ongoing mentorship.
Qualifications & Requirements
Required
- Proficiency in accounting software (SAGE 100 Contractor preferred, but other system experience accepted)
- Strong knowledge of Microsoft Excel (pivot tables, VLOOKUPs, data analysis)
- Excellent attention to detail and accuracy with numbers
- Strong verbal and written communication skills for interacting with customers and internal stakeholders
- Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment
Preferred
- Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field
Benefits
Medical, Dental, Vision, 401 K, Sick/PTO, Vacation
Schedule & Work Environment
- Salaried Position
- Office Hours – 8am – 5:00pm
- On-site in Fairfield, NJ (not remote)
Salary: $50,000-$70,000 annually, commensurate with experience
Job Type: Full-Time
Location: On-site Fairfield, NJ